Privacy Policy

Privacy Policy

Last Updated: May 24, 2026

Welcome to our website. Cool Fire Inc ("Company", "we", "our" or "us") respects your privacy and is committed to protecting it.

This Privacy Policy governs your access and use of our websites, including coolfireinc.com, coolfiretech.com, and coolfireweb.com, including any content, functionality, or services offered through our websites or related landing pages (collectively, "Site") whether as a guest or visitor. In this Privacy Policy, "you" or "your" refers to any individual who accesses our Site.

PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE USING OUR WEBSITE. By using our Site, you acknowledge and agree that your information will be collected, used, and disclosed as described in this Privacy Policy. If you do not agree, you must not access or use our Site.

This Privacy Policy applies to information we collect:

• On this Site;
• In email, chat, text, and other electronic message features on our Site;
• Through any downloadable content or resources available on our Site;
• When you interact with us or our applications on third-party websites and services.

This Privacy Policy does not apply to information collected offline or through any third party, including through any content or advertising that may link to or be accessible from the Site.

Age Requirement

Our website is intended solely for users who are of legal age of majority in their place of residence and can form legally binding contracts under applicable law. This website is not intended for use by children under the age of 13, and we do not knowingly solicit personal data from anyone under the age of 13. If you become aware that we have collected data of anyone under the age of 13, please contact us so that we can delete their data in accordance with applicable law.

Information We Collect

Personal Information: Personal identifying information such as your name, telephone number, email address, company name, and job title.

Computer, Browser and Mobile Information: Information sent automatically from your browser or device, such as your IP address, browser type, operating system, domain names, access times, referring website addresses, pages visited, and length of time spent on each page.

Social Media Information: We may access personal information from social networking sites and apps, including Instagram, Facebook, LinkedIn, and YouTube, which may include your name, username, location, email, and profile picture. If you want to limit this data, review the privacy and security settings of each social media platform.

Sensitive Information: We do not request or intentionally collect sensitive personal information, including social security numbers, health or genetic data, financial account details, or information relating to your ethnic origin, religious beliefs, or criminal history. Please do not submit this type of information to us. If it is inadvertently submitted, we will delete it unless required by law to retain it.

How We Collect Your Information

Information You Voluntarily Provide

We collect information you voluntarily provide when you use our Site, such as when you submit a contact or inquiry form, sign up for our email list or newsletter, download a resource or lead magnet, or otherwise interact with us through this Site.

Information from Your Browser or Mobile Device

We collect information sent automatically from your browser or device, such as your IP address, operating system, browser name and version, date and time of your visit, and pages you visit. This information is typically not personally identifiable on its own, but may be combined with other data.

Tracking Technologies

We collect information when you visit our Site through cookies, pixels, website beacons, tags, and other tracking technologies:

• Clickstream Data: URL, clickstream data, and HTTP protocol elements used for internal research and improving our services.
• Cookies: Data about how you interact with our Site, used to improve functionality and your experience. Upon visiting our Site, you will be presented with a cookie consent banner (powered by Klaro) giving you the option to accept or reject non-essential cookies. You may also manage cookie preferences through your browser settings.
• Website Beacons or Pixels: Small graphics that help us understand browsing activity and improve user experience.
• Social Widgets: Buttons provided by third-party social media platforms that allow you to interact with those services from our Site. These widgets may collect browsing data sent to the respective provider.

Third-Party Use of Cookies and Tracking Technologies

Some content or applications on our Site are served by third parties who may use cookies or other tracking technologies to collect information about you. We do not control these third parties or their tracking technologies. You can opt out of certain tracking at Network Advertising Initiative Opt-Out. Where required by law, we honor browser-based opt-out signals such as Global Privacy Control (GPC).

Website Analytics

We may use third-party analytics tools to understand how visitors use our Site and to improve its functionality. These tools may use cookies or similar technologies to collect information such as IP address, device information, and browsing activity. You can manage cookie preferences through your browser settings or the cookie consent tool on our Site.

Email Marketing

We use MailerLite to manage our email list and deliver communications. When you submit a form on our Site to download a resource or subscribe to our newsletter, your name and email address are collected and stored in MailerLite. MailerLite operates under its own privacy policy. You can unsubscribe at any time by clicking "unsubscribe" in any email or by contacting us at info@coolfiretech.com.

Scheduling Tools

We use Calendly to facilitate discovery call scheduling. When you book a call through our Site, Calendly may collect your name, email address, and scheduling preferences. Please review Calendly's privacy policy for details on how they manage your data.

How We Use and Disclose Your Information

Use of Information

We collect your information to:

• Provide our Site and its contents to you;
• Respond to your inquiries and deliver services you have requested;
• Send you newsletters, resources, or other communications you have opted into;
• Collect statistical data and analyze trends to improve our services;
• Improve our Services, marketing, and promotional efforts;
• Prevent fraudulent activities and security breaches;
• Resolve disputes and comply with our legal obligations; and
• For any other purpose with your consent.

Disclosure of Your Information

We do not sell personal information for monetary consideration. We may share personal information in the following circumstances:

• To service providers who assist in operating our Site and business, including email delivery (MailerLite), scheduling (Calendly), analytics, and hosting services;
• To strategic partners where necessary to deliver Services;
• To comply with legal obligations, respond to lawful requests, or protect the rights, property, or safety of our business, users, or others;
• In connection with a sale, merger, restructuring, or transfer of all or part of our business; and
• With your consent.

Retention of Information

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, to provide Services, and to comply with applicable legal, accounting, or regulatory obligations.

International Data

Your personal information may be transferred to and maintained on servers located outside your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction. We take reasonable steps to ensure that personal information transferred outside your jurisdiction is protected by appropriate safeguards.

Protection of Your Information

We employ commercially reasonable security measures to protect your personal information, including SSL encryption for data transmission. While we take these steps, no system or data transmission over the internet can be guaranteed to be 100% secure. If you are concerned about your personal information, please contact us at info@coolfiretech.com.

Event of a Breach

In the event of a breach involving personal information under our control, we will assess the nature and scope of the incident and notify affected individuals and any required regulatory authorities in accordance with applicable privacy laws.

Use of Artificial Intelligence Tools

Cool Fire Inc uses artificial intelligence (AI) tools as part of our internal business operations, including content creation, meeting transcription, and service delivery. This section explains how these tools may intersect with your personal information.

AI Tools We Use

We use AI-powered tools including but not limited to:

• Claude (Anthropic): Used internally for content drafting, research, and service-related work.
• Fireflies.ai: Used to transcribe and summarize internal and client meetings. If you participate in a discovery call or meeting with us, your name and the content of that conversation may be processed by Fireflies.ai.
• Calendly: Used to facilitate discovery call scheduling. When you book a call through our Site, Calendly may collect your name, email address, and scheduling preferences and may use AI-assisted features to manage scheduling workflows. Please review Calendly's privacy policy for details on how they handle your data.

What AI Does With Your Data

AI tools we use may process information shared in the course of our business interactions, such as meeting content or inquiry details, solely to support our internal operations. We do not use AI tools to make automated decisions about you. We do not submit your personal information to AI tools for the purpose of training those tools' underlying models.

AI-Assisted Content

Some content published on our Site may be drafted or refined with AI assistance. All published content is reviewed and approved by Cool Fire Inc team members before publication.

Third-Party AI Privacy Policies

AI tools we use operate under their own privacy policies. We encourage you to review the privacy policies of Anthropic (claude.ai) and Fireflies.ai for details on how they handle data.

Your Rights

We respect your rights to your personal information. After verifying your identity, you have the right to:

• Access and review the personal information we hold about you;
• Request correction of inaccurate personal information;
• Request deletion of your personal information, subject to certain legal exceptions;
• Request a digital copy of the data we hold about you;
• Withdraw consent to our use of your information;
• Opt out of marketing communications at any time;
• Restrict the processing of your data in certain circumstances; and
• Complain to a supervising authority in your jurisdiction if you believe we have violated your rights.

To exercise any of these rights, contact us at info@coolfiretech.com.

Children Under Thirteen

We do not knowingly collect personally identifiable information from children under the age of thirteen. If you are under thirteen, you must ask your parent or guardian for permission to use this website.

California Resident Privacy Rights

This section applies to California residents under the California Consumer Privacy Act, as amended by the California Privacy Rights Act ("CCPA/CPRA"). California residents have the right to:

• Know what categories of personal information we collect and how we use it;
• Request access to the specific pieces of personal information we have collected about you;
• Request correction of inaccurate personal information;
• Request deletion of personal information, subject to certain exceptions;
• Opt out of the "sale" or "sharing" of personal information, including sharing for cross-context behavioral advertising;
• Not be discriminated against for exercising your privacy rights.

We do not sell personal information for monetary consideration. California residents may exercise their rights by contacting us at info@coolfiretech.com.

Email Communications

We are committed to keeping your email address confidential. We do not sell your email address. In compliance with the U.S. CAN-SPAM Act and applicable privacy laws, all marketing emails we send will:

• Clearly identify the sender;
• Include our valid physical mailing address;
• Provide clear and functional instructions for unsubscribing; and
• Honor unsubscribe requests promptly.

You may withdraw your consent to receive marketing communications at any time by clicking "unsubscribe" in any email or by contacting us at info@coolfiretech.com.

Links

This website contains links to other sites. We are not responsible for the content or privacy practices of those sites. We encourage you to read the privacy statements of any other site that collects personally identifiable information.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. We will update the "Last Updated" date at the top of this page when changes are made. Your continued use of the Site following any updates constitutes acceptance of the revised Privacy Policy.

Contact Information

If you have questions about this Privacy Policy or wish to exercise any of your rights, please contact us:

Cool Fire Inc
411 Walnut St. #15439
Green Cove Springs, Florida 32043
Email: info@coolfiretech.com