Terms of Use

Website Terms of Use

Last updated: May 24, 2026

This website, coolfireinc.com, including coolfiretech.com and coolfireweb.com and all pages, linked websites, content and subdomains (collectively, "Site") is owned and operated by Cool Fire Inc. In these Terms of Use ("Terms"), "we", "us" and "our" means Cool Fire Inc and the terms "you" or "your" means any individual user of our Site or, if you are using this Site on behalf of your employer, means both you and your employer.

NOTICE: It is your responsibility to carefully read these Website Terms of Use ("Terms") prior to using our Site or accessing any of our content, resources, or digital downloads (collectively, "Services"). These Terms, together with our Privacy Policy, govern your use of the Site and Services and are legally binding on you.

Use of Our Site and Services

By accessing and continuing to use our Site, you agree to be bound by and abide by these Terms and our Privacy Policy. These Terms incorporate by reference our Privacy Policy, which explains how we collect, use, disclose, and safeguard your personal information. By using our Site or Services, you acknowledge that you have read and agree to our Privacy Policy.

You must be of legal age of majority in your place of residence to use our Site and access our Services. By using this Site and accessing our Services, you represent and warrant to us that you are of legal age of majority in your place of residence and can form a legally binding contract.

While we aim to keep this Site as up to date as possible, we cannot guarantee that all content on our Site is entirely accurate, complete, or up to date. We reserve the right at any time to modify or discontinue, in whole or in part, any Services offered or change the descriptions of Services without notice. We are not liable to you or any third-party for any such modification, suspension or discontinuation.

If you wish to access, correct, or request deletion of your personal information, please refer to the "Your Rights" section of our Privacy Policy. You may contact us at info [at] coolfireinc [dot] com to initiate any such request.

Purchase Terms

Professional Services Our professional services — including web platform engineering, Drupal development, and related engagements — are governed by separate written agreements (statements of work, master service agreements, or project contracts) entered into with each client. Those agreements take precedence over these Terms with respect to services rendered. Nothing on this Site constitutes a binding offer or commitment to provide services.

Digital Downloads We offer free downloadable resources ("Digital Products") including guides, templates, and other materials. These Digital Products are provided at no charge and are subject to the Digital Product Licensing terms below. No purchase or payment is required to access these resources.

Fees and Pricing All fees and prices for professional services are quoted in US Dollars (USD) and are set out in individual client agreements. We reserve the right to change our rates at any time, with changes applying only to new agreements or renewals as specified therein.

Payment Method Payment terms for professional services are set out in individual client agreements. We accept wire transfer, ACH, and major credit cards unless otherwise agreed.

No Refunds — Digital Downloads Our Digital Products are provided free of charge. Because no payment is made, no refunds apply. If you have a question about a digital resource, contact us at info [at] coolfireinc [dot] com.

Intellectual Property and Ownership of Rights

Ownership of Intellectual Property Rights

All content, resources, materials, Digital Products, images, text, designs, graphics, icons, videos, logos, taglines, trademarks (whether common law or registered), copyright, and service marks ("Intellectual Property") on our Site and within our Services or posted on social media is owned by us, unless attributed otherwise. All content on the Site and in any Services is proprietary to us and you may not modify, whether in whole or in part, any of our Intellectual Property as this is a violation of our rights and of federal law.

You may only use our Site for your personal and non-commercial use. You shall not directly or indirectly reproduce, compile for an internal database, distribute, modify, create derivative works of, publicly display, publicly perform, republish, download, store, or transmit any of the material on our Site in any form or medium whatsoever except:

• your computer and browser may temporarily store or cache copies of materials being accessed and viewed;
• a reasonable number of copies for personal use only may be printed, keeping any proprietary notices thereon, which may only be used for non-commercial and lawful personal use and not for further reproduction, publication, or distribution of any kind.

You are not permitted to modify copies of any materials from this Site nor delete or alter any copyright, trademark, or other proprietary rights notices from copies of materials from this site. You must not access or use for any commercial purposes any part of the Site or any materials available through the Site unless otherwise expressly set out in writing.

Linking to our Site and Social Media

Before you link to our website or social media, please ensure you are following our guidelines for doing so. If you wish to link to our Site as a source for a blog, article, or other marketing or promotional purpose you are required to include a direct link to our Site in the cited material. You are not permitted to share copied information or content from our Site without our express written permission. All links to our Site must establish that you do not have any association or endorsement from Cool Fire Inc absent a separate written agreement.

You are not permitted to repost any of our information on your own website or social media account without our express written permission. You agree to immediately remove any content when requested by us.

Digital Product Licensing

When you download or access any of our Digital Products, including but not limited to guides, templates, workbooks, or other resources, you are granted a limited, non-transferable, non-exclusive, revocable license for personal or internal business use only.

As part of your limited license, you may:

• Access and use the Digital Product for your own personal or internal business use;
• Download or print materials for your use only.

You may not:

• Share, resell, or distribute the Digital Products to others;
• Copy or modify the product for redistribution;
• Use the Digital Product in whole or in part as "inspiration" or make minor changes to claim it as your own work;
• Claim the Digital Product or any variation of it as your own.

Right to Retire Services

We reserve the right to retire, discontinue, or withdraw any of our Services or Digital Products at any time and for any reason, without notice and without liability. Retirement of a resource does not affect your right to continue using the version you received, but we are under no obligation to provide updates or continued availability.

Violations and Indemnity

We take violations of our Intellectual Property rights seriously. We reserve the right to revoke your access to our Site and Services for any misuse or infringement and further reserve the right to take whatever legal steps are necessary to protect and enforce our Intellectual Property rights.

Security

General

You understand that the transmission of information via the internet is not completely secure. Although we make commercially reasonable efforts to protect your information, we cannot guarantee the security of your personal information transmitted to our Site. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our Site.

Use of Third-Party Applications

We use third-party platforms to deliver Services and operate our Site, including Calendly, MailerLite, and Fireflies.ai. Your data may be stored or processed by these third parties. Refer to our Privacy Policy for more details.

Confidentiality

Unless you have entered into a separate written agreement with us, we do not owe you any duty of confidentiality with respect to communications or materials you submit through this Site. Please do not share confidential or proprietary information through our general Site contact forms. For clarity, nothing in this clause limits our obligations with respect to your personal information as set out in our Privacy Policy.

User Content & Communications

By submitting any content to us, including but not limited to comments, testimonials, feedback, or other materials, whether through a form or direct communication, you grant us a non-exclusive, royalty-free, worldwide license to use, reproduce, and publish that content for the purposes of promoting and marketing our Services. This license does not apply to content passively collected through your general use of our Site, such as through cookies or tracking technologies.

You represent that you own or have the right to submit any content you provide to us and that it does not infringe the rights of any third party. We reserve the right to moderate or remove any submitted content at our discretion.

You agree not to submit content that is unlawful, defamatory, harmful, spam, misleading, or that infringes on the rights of others.

Prohibited Behaviour

By using our Site, you agree not to misuse or tamper with our Site, including but not limited to hacking, introducing viruses, trojans, worms, logic bombs or other technologically harmful material that would harm the functionality of, or jeopardize the security of our Site. We will immediately report any such breach or what we deem in our discretion to be harmful activities to the relevant law enforcement authorities.

Assumption of Risk and Disclaimers

Assumption of Risk

Use of this Site is at your own risk. You understand and agree that use of our Site, its contents, and access to any of our resources or information found through this Site is at your own risk. While we host our site on a reputable platform and take commercially reasonable efforts to maintain the Site, we make no representations, warranties or guarantees as to your individual outcomes when using our Site or applying information from our resources.

Warranties Disclaimer

We make no warranties as to our Site, the Services, or any related materials. You agree that our Site and Services are provided "as is" and without warranty of any kind either express or implied. To the fullest extent permissible pursuant to applicable law, we expressly disclaim all warranties, including, but not limited to, warranties of merchantability, fitness for a particular purpose or non-infringement.

No Guarantees; Testimonial Disclaimer

While we may reference certain results, outcomes, or client experiences on this Site, you understand and agree that we make no guarantee as to the accuracy of any third-party statements or the likelihood of similar outcomes for your organization. The testimonials, statements, or opinions presented on our Site are the results of the individuals who provided them. Results or experiences of each individual client may vary. The testimonials used on our Site do not guarantee the same or similar result or experience of others who engage our Services. All testimonials provided on our Site were voluntarily provided without payment or in exchange for any compensation unless expressly indicated otherwise.

Technology Disclaimer

We make reasonable efforts to provide you with modern, reliable technology and platforms from which to access our Site and Services. In the event of a technological failure, you accept and acknowledge that we are not in any way responsible or liable for said failure and any resulting damages to you or your business. We do not warrant that the Site will be functional, uninterrupted, correct, complete, appropriate, or error-free at all times.

Use of Artificial Intelligence

We may use artificial intelligence technologies ("AI") to assist in the creation, editing, formatting, organization, or delivery of content, resources, communications, and other materials on our Site or through our Services, including AI-assisted text, graphics, and automated responses. Where content is created or curated by us, it is reviewed prior to publication. We assert all available intellectual property rights in our content and materials, including any human-authored, curated, selected, or arranged elements, to the fullest extent permitted by applicable law. Any AI-assisted elements are used in accordance with the applicable platform terms and licenses.

Limitation of Liability and Indemnity

Limitation of Liability

EXCEPT WHERE PROHIBITED BY LAW, IN NO EVENT SHALL COOL FIRE INC, OR WHERE APPLICABLE, ITS DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AFFILIATES, OR AGENTS (COLLECTIVELY, THE "RELEASED PARTIES") BE LIABLE FOR NEGLIGENCE, GROSS NEGLIGENCE, NEGLIGENT MISREPRESENTATION, FUNDAMENTAL BREACH, DAMAGES OF ANY KIND, UNDER ANY LEGAL THEORY, INCLUDING ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING, BUT NOT LIMITED TO, PERSONAL INJURY, PAIN AND SUFFERING, EMOTIONAL DISTRESS, LOSS OF REVENUE, LOSS OF PROFITS, LOSS OF BUSINESS OR ANTICIPATED SAVINGS, LOSS OF USE, LOSS OF GOODWILL, LOSS OF DATA, AND WHETHER CAUSED BY TORT, BREACH OF CONTRACT, BREACH OF PRIVACY, OR OTHERWISE, EVEN IF THE PARTY WAS ALLEGEDLY ADVISED OR HAD REASON TO KNOW, ARISING OUT OF OR IN CONNECTION WITH YOUR USE, OR INABILITY TO USE, OR RELIANCE ON, THE SITE, ANY LINKED WEBSITES, OR ANY SITE CONTENT, MATERIALS, POSTING, OR INFORMATION THEREON.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OUR TOTAL LIABILITY TO YOU FOR ANY CLAIM ARISING OUT OF OR RELATING TO THESE TERMS, THE SITE, OR OUR SERVICES, WHETHER IN CONTRACT, TORT, OR OTHERWISE, IS LIMITED TO THE GREATER OF (A) THE AMOUNT YOU PAID TO US FOR SERVICES IN THE TWELVE (12) MONTHS PRIOR TO THE EVENT GIVING RISE TO THE CLAIM; OR (B) ONE HUNDRED DOLLARS ($100.00).

Release, Indemnity and Waiver

To the maximum extent permitted by applicable law, you agree to defend, indemnify, release and hold harmless the Released Parties from and against any claims, damages, losses, costs and expenses (including reasonable legal fees) arising out of or relating to: (i) your breach of these Terms; (ii) your use or misuse of our Site or Services; or (iii) your infringement or misuse of our Intellectual Property.

Termination of Your Use

If at any time we believe that you have violated these Terms, we shall immediately terminate your use of our Site and Services and any related communications as we deem appropriate and in our sole discretion. At any time, we may block or revoke your access to our Site and Services without notice, and if necessary, block your IP address from further visits to our Site.

Disputes and Claims

Notice and Resolution of Dispute

You agree to attempt to resolve any dispute or claim by first providing us with written notice at info [at] coolfireinc [dot] com that includes a detailed description of the nature of the dispute, the Site pages or Services affected, and any other information reasonably necessary to understand and evaluate the claim. We shall have ninety (90) days from receipt of your notice to respond and attempt to resolve the matter before any formal proceedings are initiated.

Jury and Class Action Waiver

To the extent permitted by applicable law, you waive the right to a trial by jury, to participate in a class action, or to seek remedies beyond the extent necessary to provide individualized relief. You agree not to act as a plaintiff or class member in any purported or de facto class or representative proceeding, or as a private attorney general or on behalf of the general public.

Injunctive Relief

Your breach of these Terms is likely to cause immediate and/or irreparable harm to Cool Fire Inc. As such, we may seek injunctive relief against you without the need to post bond.

General

Full Agreement

You acknowledge that these Terms of Use, together with our Privacy Policy, constitute the full agreement relating to your use of the Site.

Governing Law, Jurisdiction; Legal Fees

These Terms, as well as our Privacy Policy, are governed by and interpreted in accordance with the laws of the state of Florida and the federal laws of the United States of America, where applicable. Any disputes arising directly or indirectly from this Agreement will be submitted and heard exclusively in the courts of Green Cove Springs, Florida. Subject to applicable law, the substantially prevailing party in any dispute litigation regarding any dispute(s) will be entitled to recover reasonable legal fees and costs, including expert costs.

Severability

If any of the provisions of these Terms are found to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not, to the extent permitted by law, in any way be affected and will remain enforceable.

Waiver

The failure by us to exercise or enforce any right or provision of these Terms shall not operate as a waiver of such right or provision. Any waiver of these Terms by us must be expressly set out in writing.

All Rights Reserved

We reserve the right to update and change these Terms at any time, and it is your responsibility to review these Terms periodically. You can review the most current version of our Terms at any time by visiting this page. If you continue to use the Site after we make changes, you agree to the changes. All rights not expressly set out and granted in these Terms and our Privacy Policy are expressly reserved by us.

Contact

If you have any questions about these Terms, please contact us at: info [at] coolfireinc [dot] com